Please circulate to your colleagues ****** 1st Announcement ****** ------------------------------------------ The 12th East Asian VLBI workshop 2019 (EAVW-2019) Mito, Ibaraki, Japan, 24 Sep. - 26 Sep. 2019 ------------------------------------------ E-mail: eavw19@ml.ibaraki.ac.jp ------------------------------------------ Dear Colleagues, We are pleased to announce that "the 12th East Asian VLBI Workshop" will be hosted by Ibaraki University in Japan. The workshop will take place on September 24-26 2019. Since the release of the first EAVN call for proposal in April 2018, the EAVN array is now in its real operation with 10 stations (KaVA, Tianma, Nanshan and Nobeyama). The EAVW-2019 will be the first meeting after this milestone, while an increasing number of exciting results are coming out with KaVA, the core array of EAVN. We will discuss and highlight various science topics studied by EAVN/KaVA as well as by individual VLBI facilities VERA/KVN/CVN/JVN. This will include active galactic nuclei, star formation, evolved stars, astrometry, micro quasars, pulsars, transients, multi-messenger science etc. We will also highlight various ongoing developments of the array capability and instruments as well as the near-future expansion of the network into Ibaraki, Yamaguchi, Kunming, Thailand, Italy, Australia etc. Moreover, the VLBI community in East Asia is increasingly involved with EHT and SKA. Therefore we will also discuss how EAVN can play a unique role in the era of such huge facilities. This will include "EAVN-high" that includes JCMT/GLT and "EAVN-low" that includes FAST, as well as joining a global VLBI network. ================================ Important dates ================================ May/24 : 1st announcement, hotel reservation opens early June: 2nd announcement, registration opens July/10 : deadline for submission of titles for participants who require a visa July/25 : deadline for hotel reservation Aug./10 : deadline for submission of titles and abstract for all participants TBD : final announcement ================================ Tentative Schedule ================================ Sep./23 : EAVN Science Working Group (from [no earlier than] 11:00 am), Welcome Reception Sep./24 : EAVW-2019 Sep./25 : EAVW-2019, Excursion, Banquet Sep./26 : EAVW-2019 Sep./27 : Directors' meeting ================================ Venue ================================ The workshop will be held at the Mito Campus, Ibaraki University. http://www.ibaraki.ac.jp/generalinfo/campus/index.html http://www.ibaraki.ac.jp/en/access/ http://www.ibaraki.ac.jp/korean/generalinfo/campus/index.html http://www.ibaraki.ac.jp/chinese/generalinfo/campus/index.html You can choose Tokyo Haneda Airport, Narita Airport, and Ibaraki Airport. https://www.city.mito.lg.jp/bloom-mito/en/index.html The Welcome Reception will be held near Mito station. The Banquet is held at Hotel Terrace the Garden Mito. https://www.hotelterracethegardenmito.com/en-gb ================================ Registration ================================ Registration Fee will be 10,000-20,000 JPY (not yet decided) including welcome reception, banquet, and refreshments. Registration will open at early June. The registration form will be informed later on. It should be noted that all the participants who require visa must be registered until 10th July. The registration deadline for other participants will be 10th August. The application deadline of all the contributed talks and posters is also 10th August. ================================ Accommodation ================================ LOC have reserved 20 single rooms at Hotel Terrace the Garden Mito (where the Banquet will take place) with somewhat discount rate from the night of Sep./22 to the morning of Sep./27. Price for one night (with breakfast) is 12,000 JPY (includes taxes and charges), except for the night of Sep./23 (8,300 JPY). Unfortunately, you cannot specify non-smoke / smoking. Thus, if you want to specify non-smoke / smoking, please make a reservation by yourself from the web page of the hotel. If you want to reserve the Hotel Terrace the Garden Mito with the above plan, please send the format below to the LOC (eavw19@ml.ibaraki.ac.jp) before July/25th. For other hotels, LOC will not offer supports on your accommodation, because there are a lot of choices for accommodation services in Mito. Please note that the hotels at Mito will be crowded because of the national sports festival, so it's better to make a reservation as soon as possible. Some hotels near Mito stations: Hotel Terrace the Garden Mito https://www.hotelterracethegardenmito.com/en-gb Daiwa Roynet Hotel MITO https://www.daiwaroynet.jp/english/mito/ JR-EAST Hotel METS Mito https://www.hotelmets.jp/en/mito/ ================================ Visa ================================ People from Korea, Japan, Australia, US and most of European countries do not need visas for short stay. The People's Republic of China Passport Holders are required to have travel permit. (Please check the need on the web site of Ministry of Foreign Affairs of Japan:http://www.mofa.go.jp/j_info/visit/visa/index.html.) LOC will help to apply it and notify further details about visa issues in 2nd announcement. ================================ Banquet ================================ Banquet will be held on Sep. 25th and all the participants of the workshop are welcome. ================================ Excursion ================================ We are now planning to visit Ibaraki station (Hitachi 32-m and Takahagi 32-m radio telescopes). Details will be announced in 2nd announcement. More information will be provided on the workshop web page later on, and if you have any questions, please feel free to contact to LOC anytime at eavw19@ml.ibaraki.ac.jp We are looking forward to meeting you at the workshop in Ibaraki, Japan. Best regards, Kazuhiro HADA (SOC Chair) Yoshinori YONEKURA (LOC Chair) On behalf of the SOC/LOC ================================ Hotel Resercvation Form Please send the format below to the LOC (eavw19@ml.ibaraki.ac.jp) no later than July/25th. Rooms are available on a first come, first served basis. Please note that you cannot specify non-smoke room/ smoking room. Price for one night (with breakfast) is 12,000 JPY (includes taxes and charges), except for the night of Sep./23 (8,300 JPY). ================================ First Name: Last Name: Email address: Affiliation: Check-in date: Check-out date: ================================